Integrated Planning & Reporting
The Office of Local Governments Integrated Planning and Reporting framework ensures that Councils are prepared to meet and respond to the needs of the community into the future.
Council is required to develop a long-range planning system which refines its focus through community engagement and seeks to align the provision of Council Services with resources at financial, asset and human resource levels.
- The long-term Community Strategic Plan
- The 4-year Delivery Program
- An Annual Operational Plan
- The Resourcing Strategy including – Long Term Financial Plan, Asset Management Strategy and Workforce Strategy.
- Key reporting documents including – Quarterly Performance Report, Annual Report and End of Term Report.
The framework builds a strategic vision for the city of Cumberland directly with the community and key stakeholders, taking into account State and Federal plans and policies. Council’s strategies, plans, services and initiatives are then created in direct response to this vision, building an integrated planning process and progressive initiatives for the city.
As a newly merged Council, Cumberland is currently in the process of preparing a new suite of Integrated Planning & Reporting documents. Some of the timeframes for merged Councils differ from those who have not merged. These timeframes are explained below.
Community Strategic Plan
Establishing a central vision for Cumberland and a series of supporting long-term strategies and targets, the Community Strategic Plan balances a commitment to social and cultural cohesion, the local economy, our natural and built environments and all members of the Cumberland community.
The vision created by this Plan flows down throughout Council’s operations to drive progressive outcomes, high performing services and positive initiatives. The Community Strategic Plan is a long-term visionary document, laying the foundation for Council’s work over the next 10-year plus period.
Council is currently in the process of building the first Community Strategic Plan for Cumberland. This process involves a large scale community engagement campaign to reach a wide range of stakeholders across the Cumberland area. This data will be directly translated into the strategic direction and vision of the Cumberland CSP.
Delivery Program & Operational Plan
The Delivery Program and Operational Plan translate the long term vision set down by the Community
Strategic Plan into tangible projects, programs and works.
The Delivery Program is created by each new Council and establishes a 4-year rolling program of actions, detailing the key activities and services provided by Council.
The Operational Plan is developed each year highlighting the priorities and responsibilities for the
coming 12 months. The Operational Plan allocates responsibilities for each deliverable as well as key performance indicators to ensure accountability and forward progress. It includes a detailed annual budget and program of works.
Cumberland is currently operating on an Interim Operational Plan; a composite document containing all of the key applicable actions from the former Holroyd, Auburn and Parramatta City Councils. A new 4-year Delivery Program (2017 / 2021) will be prepared prior to the election of the new Council in September 2017.
The Resourcing Strategy ensures Council has the right funds, assets and people to deliver on its commitments made in the Community Strategic Plan, Delivery Program and Operational Plan.
It involves the strategic management of resources and directly matching them to priorities and actions to be delivered by Council. The Resourcing Strategy is reviewed in detail every 4 years with the development of each Delivery Program to ensure integration and alignment. It contains three key elements:
- Asset Management Strategy
- Workforce Strategy
- Long-term Financial Plan
Council is currently in the process of consolidating the components of its Resourcing Strategy.
As part of IP&R program, Council monitors and reports on its progress towards the commitments of the key Integrated Planning documents.
Quarterly Performance Report
The Quarterly Performance Report provides an update and analysis of Council’s performance against the Delivery Program, Operational Plan and Budget. It contains a progress comment against each of Council’s Operational Plan priorities. Council also provides a quarterly performance report on its SRV works. The Quarterly Performance Report for Cumberland is presented as a composite document, containing 3 key sections detailing progress against applicable actions from Auburn, Holroyd and Parramatta City Councils.
The Annual Report is a report to the Community. It is completed on an annual basis by November 30 following the end of the financial year. The Annual Report focuses on Council’s implementation of the Delivery Program and Operational Plan, outlining key achievement, financial data and statistics.
Cumberland Council’s first annual report will be developed in late 2017, following the first year of active operation.
End of Term Report
Councils End of Term Report will be completed by the outgoing Council every 4 years and reports on the progress of the implementation and the effectiveness of the Community Strategic Plan.
The next End of Term Report will be developed when preparing the delivery programs and community strategic plans of the new councils due to be completed in 2017.