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Electronic Submission Requirements for Plans, Reports and other documents

From 1 October 2018, Cumberland Council will be moving to issuing determinations and stamped plans in electronic form. To allow this to occur, Council will require all lodgements to include electronic copies of the completed development application form, plans and all supporting documents.

Applications without a current Development Application form and/or correctly formatted USB will not be accepted.

  • All applications must be accompanied with the correct number of documents indicated as per the relevant checklist, involving all plans, reports and other documentation lodged with the application.
  • The electronic device will be returned to you once your application has been finalised containing your electronic determination and associated stamped plans.
  • If you have any further questions, please contact Cumberland Council Customer Contact Centre on 8757 9000.

All electronic documents submitted with your application must satisfy the following criteria:

1. PDF Format - All documents, plans, application forms etc. must be submitted as separate PDF files for each document or plan or application form e.g. site plans must be on one pdf document, elevations must be on another separate pdf document. Pdf documents can consist of numerous pages, in accordance with Council's file naming protocol. Security settings must not be applied to electronic documents, this includes passwords.

2. Documents - must be in A4 format and optimised for minimum size (online publishing). Files larger than 4MB should be broken up into logical parts and supplied as separate files.

3. Plans - must be to scale and rotated to landscape. All applications must be accompanied by 3 x A3 hardcopy sets (unless otherwise specified) and 1 x USB including all plans, reports and other documentation lodged with the application.

4. File Names - file naming conventions will apply to all electronic documents, including plans and application forms. File names are to match the document requirements in accordance with the following example:

  • Development Application form – 16 Memorial Ave Merrylands
  • Cover Letter - 16 Memorial Ave Merrylands
  • Plan – Survey -16 Memorial Avenue Merrylands
  • Plan – Notification - 16 Memorial Avenue Merrylands
  • Plan – Site Plan - 16 Memorial Avenue Merrylands
  • Plan – Site Analysis - 16 Memorial Avenue Merrylands
  • Plan – Floor - 16 Memorial Avenue Merrylands
  • Plan – Elevations - 16 Memorial Avenue Merrylands
  • Plan – Sections - 16 Memorial Avenue Merrylands
  • Plan – Streetscape - 16 Memorial Avenue Merrylands
  • Plan - Shadow Diagrams – Plan Form - 16 Memorial Avenue Merrylands
  • Plan - Shadow Diagrams – Elevation & Section Form - 16 Memorial Avenue Merrylands
  • Plan - Landscape - 16 Memorial Avenue Merrylands
  • Plan – Stormwater - 16 Memorial Avenue Merrylands
  • Report - Statement of Environmental Effects/Environmental Impact Statement – 16 Memorial Avenue Merrylands
  • Report - BASIX Certificate – 16 Memorial Avenue Merrylands
  • Report – Flooding – 16 Memorial Avenue Merrylands
  • Cost Calculation form and/or Quantity Surveyors (QS) Report – 16 Memorial Avenue Merrylands
  • Photographic Record – 16 Memorial Avenue Merrylands
  • Photomontage – 16 Memorial Avenue Merrylands
  • Schedule of External Finishes – 16 Memorial Avenue Merrylands
  • Waste Management Plan – 16 Memorial Avenue Merrylands

If you are submitting revised plans:

  • Plan - Revised (name of plan) – 16 Memorial Avenue Merrylands
  • Report - Revised (name of report) – 16 Memorial Avenue Merrylands

5. Accuracy- electronic documents must be exact reproductions of the original hard copy documents or plans.

Electronic documents lodged with Council will be published via Council's Application Tracking portal.